By Eric Aiden
Key takeaways
- For a new build, renovation or engineered project, have ready the quantity of each unit type, the equipment schedule if you have one, voltage and circuit amperage, heat type, controls, documentation needs and delivery details.
- Sizing is your engineer's or contractor's call. AIDCO is supply-only and quotes the equipment they specify.
- Replacing units already in the wall? Use the replacement guide instead.
This checklist is for project teams buying PTACs, PTHPs or VTACs when there are no existing units to photograph: developers, builders, mechanical contractors, consultants, procurement and facilities teams. It also works for multi-residential construction. If you are replacing installed units, see how to order replacement PTACs.
What belongs on a PTAC supply quote checklist?
A complete request covers what is being bought, how much, at what voltage and heat type, with which controls and documents, and where and when it is delivered. You do not need every item to start, but each gap is a question to answer before the quote is final. Voltage and circuit amperage should come from the drawings.
- [ ] Unit types and the quantity of each
- [ ] The engineer's equipment schedule, if you have one
- [ ] Voltage and circuit amperage from the electrical drawings
- [ ] Heat type: electric heat or heat pump (see PTAC or PTHP)
- [ ] Form factor: PTAC or VTAC (see PTAC or VTAC)
- [ ] Controls: unit-mounted, wall thermostat or occupancy-based
- [ ] Sleeves, grilles and accessories required
- [ ] Documentation: spec sheets, cut sheets or a PTAC submittal package
- [ ] Delivery city and province, phasing, and site access
When the list is as complete as you can make it, request a quote in CAD at ptac@aidco.ca or through the quote form.
How should you describe the project?
Start the request with one line that says what kind of job it is: a new building, a renovation phase, or an engineered package with a schedule already issued. That line keeps a new-project request from being treated as a replacement and tells the supplier which documents to prepare. If quantities are still estimates, say so.
- New building or first fit-out: see PTAC supply for new construction
- Renovation of a floor, wing or phase: see PTAC supply for renovation projects
- Multi-site or portfolio order
- Spare units to deliver with the project, if the owner wants them
What quantity and delivery details should you include?
Count units the way purchasing will approve them, and include the delivery location from the start. List the quantity needed now, the quantity for any later phase, the number of sites, the province and city, and the needed-by window. Add receiving notes such as hours, dock, liftgate or elevator limits if you already know them.
- Total quantity needed now, and any later-phase quantity
- Number of sites or buildings
- Delivery city and province
- Needed-by date or project window
- Receiving hours, dock, liftgate or elevator constraints
AIDCO delivers anywhere in Canada, can store units and release them in phases, and can label deliveries by room type on request, which helps when releases follow the construction schedule.
How should you separate must-have from nice-to-have?
Mark what must ship first and what can follow in a later release. That split lets a supplier report availability honestly and keeps the first delivery focused on the spaces that open first. List accessories you already know you need, such as thermostats, separately from items still under review, so the quote reflects firm scope.
- Must ship first: spaces that open first, or critical items
- Can follow in a later release
- Confirmed accessories versus items still under review
For larger planning, see PTAC capital replacement planning.
What does AIDCO do on a project quote, and what does it not do?
AIDCO is supply-only. It quotes and supplies the units, controls and accessories your engineer, consultant or contractor specifies, with spec sheets and submittals available on request and pricing in Canadian dollars. AIDCO does not install, repair or maintain equipment. Design and sizing stay with your engineer; the work on site stays with your contractor.
If you already have a schedule, send it with the request and ask for documentation at the same time.
Frequently asked questions
Do I need an equipment schedule before I request a quote? No. Send the quantities, voltage, heat type and delivery details you have, and say that the schedule is in progress. You can ask for a revised quote when it is issued.
Who sizes the units? Your engineer, mechanical consultant or contractor. AIDCO quotes the equipment they specify.
Is a supply quote the same as buying online? No. Commercial PTAC, PTHP and VTAC orders are quoted per project in Canadian dollars.
Who does the work on site? Your contractor or in-house team. AIDCO is supply-only and does not install, repair or maintain equipment.
Can AIDCO deliver in phases? Yes. AIDCO can store units and release them in phases, and can label deliveries by room type on request.
Have a schedule or a project brief? Request a quote in CAD at ptac@aidco.ca or through the AIDCO quote form, and ask for spec sheets or a submittal package with it.